Email was supposed to facilitate communication and thus the progress of projects.

It has become a hell to manage, answer, and transfer, so we are drowning under the number of messages.

Here is a simple method to get out of it.

Why send an email?

To communicate. To advance a project, to solve a problem, or to get an answer.

You don’t write an email for yourself, but for someone who, like you, is going to find himself in front of a very crowded mailbox as soon as he arrives to work in the morning.

Be clear and precise

An email is most useful and effective when it clearly announces

• What to do
• Why
• By when

What is the best subject for the email:

• Subject email 1: 11 April partners meeting
• Subject email 2: to be prepared and validated before the Steering Committee meeting on April 11th.

What to do?

A little reflection upstream has a great benefit for everyone.

For each email to be sent, the idea is, therefore, once the email is written, to write the subject by asking us 3 questions:

• What is the theme or issue?
• What action is requested?
• What is the deadline?

While this reflection can take a few seconds longer, the benefits are nevertheless real:

1/ for our addressee:

• To be able to prioritize his emails and thus regain control of his messaging: phew!
• Avoid missing or losing an essential piece of information or an important request.
• To be able to classify them more easily according to the apparent theme in the object.

2/ as for us:

• To give us every chance to see your email processed in due time.
• Demonstrate our spirit of synthesis and organization.
• Contributing to collective efficiency.

If you adopt this change, it should spread to your contacts.

“Be the change you want to see in the world,” Gandhi.

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